Our Commitment to Privacy
WorkRails, Inc. (“WorkRails” “we” or “us”) hosts a website at www.workrails.com (the “Website” or the “Site”) that connects individuals or entities (“Clients”) with one or more independent contractor or in-house consultants (“Consultants”) to provide assistance with software products and/or applications (“Software”). The Site is also supported by Business Partners, which includes Software providers, Software distributors, or other potential business partners of our service. Clients, Consultants and Business Partners are all deemed “Participants” in our service.
What Personal Information Do We Collect and How Do We Use It?
We retain Personal Information we collect for as long as you continue to be a Participant, to comply with our legal obligations, to resolve disputes, and enforce our agreements.
When you register as a Consultant, we collect your name, address, email address, tax ID, phone number and payment information. We use this information to set up and manage your account, to create your Participant profile, to connect you with Clients, to respond to your inquiries and to send you informational and promotional emails and text messages. If we send you SMS/text messages, you acknowledge that you may be charged a fee from your mobile service provider. You can unsubscribe from our emails by clicking “Unsubscribe” at the bottom of the email. You can unsubscribe from text messages by texting “STOP” to our messages.
When you register as a Client, we collect your name, business address, email address, phone number and payment information. We use this information to set up and manage your account, to create your Participant profile, to connect you with Consultants, to respond to your inquiries and to send you informational and promotional emails and text messages. If we send you SMS/text messages, you acknowledge that you may be charged a fee from your mobile service provider. You can unsubscribe from our emails by clicking “Unsubscribe” at the bottom of the email. You can unsubscribe from text messages by texting “STOP” to our messages.
When you register as a Partner, we collect your name, business address, email address, tax ID, phone number and payment information. We use this information to set up and manage your account, to create your Participant profile, to create talent clouds and embedded forms, to respond to your inquiries and to send you informational and promotional emails and text messages. If we send you SMS/text messages, you acknowledge that you may be charged a fee from your mobile service provider. You can unsubscribe from our emails by clicking “Unsubscribe” at the bottom of the email. You can unsubscribe from text messages by texting “STOP” to our messages.
When you apply to join a talent cloud, you may be asked for additional information including your work experience and technology certifications. We may also perform a background check and require you to pass exams. We use this information to assess your qualifications for open positions and to contact you for an interview if we choose to do so.
In the future, the Site may include a feature that enables Consultants and Clients to post job history, participate in chats with a potential match, and submit ratings on Consultants and Clients. This feature will be publicly available and the information you post or upload will be viewed by others. We are not responsible for the Personal Information or other information you choose to post in public forums.
When you visit the Site, we use session “cookies” — a piece of information stored on your computer — to allow us to uniquely identify your browser while you are browsing the Site. Users who disable their web browsers’ ability to accept cookies will be able to browse the Site but may not have full functionality.
- Google Analytics Help pages
We may also use other analytics providers to collect non-personal information to help us improve our Site and services and your user experience.
Log files, IP addresses and information about your computer
Due to the communications standards on the Internet, when you visit the Site we automatically receive the URL of the site from which you came and the site to which you are going when you leave. We also receive the Internet protocol (IP) address of your computer (or the proxy server you use to access the World Wide Web), your computer operating system and type of web browser you are using, email patterns, as well as the name of your ISP. This information is used to analyze overall trends to help us improve the Services.
How Do We Protect Your Information?
We will take reasonable precautions to protect Personal Information from loss, misuse, unauthorized access, disclosure, alteration and destruction. We follow generally accepted standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security.
Do We Disclose Personal Information to Third Parties?
We disclose Consultant information to our Clients and Client information to Consultants in order to match and connect Consultants and Clients.
We disclose our users’ Personal Information to trusted third parties such as our Business Partners that enable us to operate the Site and conduct our business. We may disclose Personal Information to third party vendors that check Consultant credentials and conduct background checks for the purposes of verifying Consultant credentials and performing a background check.
We may also release your information when we believe release is appropriate to comply with the law, enforce our Site policies and terms, detect or prevent fraud, security or technical issues, or protect our or others’ rights, property, or safety. This includes exchanging information with other companies and organizations for fraud protection and spam/malware prevention. Because our servers that store your information are located in the U.S.A., your information may be available to U.S. government entities or agencies under a lawful court order or other legal process in the U.S.
We may provide non-personally identifiable visitor information to other parties for marketing, advertising, or other uses.
If our assets are merged with or purchased by a third party, your Personal Information will be transferred to that third party.
Third Party Sites and Links
Social Media Features
California Do Not Track Disclosures/Your California Privacy Rights
California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us once a year, free of charge, information about the Personal Information (if any) we disclosed to third parties for direct marketing purposes in the preceding calendar year. If applicable, this information would include a list of the categories of Personal Information that was shared and the names and addresses of all third parties with which we shared information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request to email@example.com. In addition, we currently do not honor Do Not Track signals.
Your Rights as a Visitor from the European Economic Area (EEA)
If we collect the Personal Information of EEA residents, we advise that your Personal Information will be transferred to and processed in the United States, which has data protection laws that are different than those in your country and may not be as protective. The United States has not sought nor received a finding of “adequacy” from the European Union under Article 45 of the GDPR. Our legal basis for collecting and using your Personal Information or information is to do so with your consent; where we need the Personal Information for performance of a contract, or where the collection and use is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect the Personal Information in question. If we collected your Personal Information with your consent, you may withdraw your consent at any time.
You also have the right to:
- Access your Personal Information;
- Delete, or request deletion of, your Personal Information;
- Object to or restrict processing of your Personal Information;
- Request portability of your Personal Information;
- Complain to your local data protection authority at any time;
- Object to automated decision making; and
- Update your Personal Information.
To withdraw consent or exercise these rights, please:
- Contact us as provided below; or
- Adjust your preferences through the Account preferences.
Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your Personal Information conducted in reliance on lawful processing grounds other than consent.
If we ask you to provide Personal Information to us to comply with a legal requirement or enter into a contract, we will inform you of this and let you know whether providing us with your Personal Information is required and if not, the consequences of not sharing your personal data with us.
Similarly, if we collect and use your Personal Information in reliance on our or a third party’s legitimate interests and those interests are not already described above, we will let you know what those legitimate interests are.
Where WorkRails is considered a Data Processor, we will cooperate with the relevant Data Controller to fulfill a request to provide information on what Personal Information is collected about an individual and/or to withdraw the individual’s consent. We will also timely inform the relevant Data Controller if we learn of a breach or unauthorized disclosure of Personal Information.
Your Information Choices
Accessing and Changing Your Account Information
You can review the Personal Information you provided to the Site and make changes to your account including your email and contact preferences by logging in to your Participant profile on the Site. Please be aware that even after your request for a change is processed, we may, for a time, retain residual information about you in its backup and/or archival copies of its database.
You may access, modify, correct or delete your Personal Information by emailing us at firstname.lastname@example.org. We may retain copies of your information in our archives. We also retain de-identified aggregated data for internal business purposes.
Closing Your Account
If you close your account, your account will be terminated. We may retain certain data for analysis of aggregated, non-personally identifiable data, account recovery, or if required by law. To request that we close your account and remove your information from the Website, please send your request to email@example.com. Please send your request using an email account that you have registered with us under your name.
You may unsubscribe from email newsletters and marketing information by clicking “unsubscribe” on the emails you receive from us. You may unsubscribe from notifications and updates on work assignments by setting your account to ‘Do not disturb’ (vacation mode) or by cancelling your account.
We comply with the Children’s Online Privacy Protection Act (“COPPA”). The Site is directed to users who are at least 13 years old or older, and we do not knowingly collect any information from users under 13. If you believe your child has provided Personal Information to the Site, please contact us as described below.
356 New York Avenue
Huntington, NY 11743